Five follow-up templates that get invoices paid

Below are the five templates we recommend for a standard 30-day invoice, spaced across a typical chase. Swap in your details, adjust the tone to your client, and send.

1. The pre-due-date heads-up

Hi {client}, quick heads-up that invoice {number} for {amount} is due on {date}. No action needed if it's already scheduled — just let us know if you need anything from our side.

Sent a week before the due date, this one eliminates a surprising share of late payments: the invoice is simply front of mind at the exact moment the money gets scheduled.

2. The gentle nudge (3 days late)

Hi {client}, invoice {number} was due on {date} — just in case it slipped through the cracks, here's the payment link: {link}. If it's already on the way, thank you, and please disregard this note.

3. The clear follow-up (10 days late)

Hi {client}, following up on invoice {number} for {amount}, which is now {days} days past due. Could you let us know when we can expect payment? If anything is holding it up on your end, happy to work around it — just reply to this email.

4. The final call (30 days late)

Hi {client}, this is a final reminder for invoice {number}, now {days} days overdue. We'd love to resolve this today — you can pay here: {link}, or reply to set up a payment plan if that's easier.

5. The promise-to-pay confirmation

Thank you for the update, {client}! Confirming: invoice {number} will be paid by {date}. We'll pause reminders until then — if anything changes, just let us know.

Template five matters more than people expect. Recording a promise-to-pay date and pausing the sequence shows respect, keeps the relationship warm, and gives you a concrete date to watch instead of a vague "soon".

Want these sent automatically? NoChase generates sequences like these for every invoice — and lets you review each email before it goes out.